Who are we?
We are Toner Inc Limited (Company No: 05030623). Our address is Unit F4 Bluegate Park, Hubert Road, Brentwood, Essex CM14 4JE. You can contact us by post at the above address, by email at firstname.lastname@example.org or by telephone on 01277 237700.
We are not required to have a data protection officer, so any enquiries about our use of your personal data should be addressed to the contact details above.
Personal data we collect about you
Depending on how you use our services, we might collect the following kinds of information about you:
• Your name and contact details (name, telephone number, email address, address)
• Information about your purchases
• Payment card details
• Other payment details (ie bank details)
Communication we have with you
Possible means of communication with you include the following:
• Telephone calls
• Online Messaging
• Other social media platforms
How we use your personal data
We can only use your personal data if we have a proper reason for doing so. According to the law, we can only use your data for one or more of these reasons:
• To fulfil a contract we have with you, or
• If we have a legal duty to use your data for a particular reason, or
• When you consent to it, or
• When it is in our legitimate interests.
Legitimate interests are our business or commercial reasons for using your data, but even so, we will not unfairly put our legitimate interests above what is best for you.
We use your data to either place an order with you or to process an order for you. We require this information in order to process orders, payments, deliver your goods and fulfil our contract with you.
We may send you marketing communications by text or email if you have indicated that you are happy to receive such communications. Our marketing communications include information about our new and existing products and special offers that we think would be of interest to you. We will do this based on our legitimate interest in providing an efficient service to you.
How to manage the marketing messages you receive
You can opt out of receiving marketing emails by clicking on the unsubscribe link at the foot of the email.
What happens to your data?
Your information is logged onto our CRM and/or accounting system and stored on our local server and backed up to the cloud. Your credit card details are passed to a third-party payment processor which is based in the UK. We do not retain your credit card information.
We use third-party courier companies to deliver your goods and we share with them your name, address and telephone number in order to complete the delivery. The courier companies that we use are:
We may send your name and address to another cartridge distributor so that they can deliver direct to you. This is only in instances where we do not hold the relevant stock and is based on our legitimate interest in providing an efficient service to you.
How long do we keep your data?
We keep your data only for as long as we need it. How long we need data depends on whether we are still providing a service to you and will be based on a specific period of time from the date of your last contact with us.
We will actively review the information we hold and when there is no longer a customer, legal or business need for us to hold it, we will either delete it securely or in some cases anonymise it.
How we protect your data
We protect your personal data against unauthorised access, unlawful use, accidental loss, corruption or destruction.
We use technical measures such as encryption and password protection to protect your data and the systems they are held in.
Your rights as a data subject
By law, you can ask us what information we hold about you, and you can ask us to correct it if it is inaccurate. If we have asked for your consent to process your personal data, you may withdraw that consent at any time.
If we are processing your personal data for reasons of consent or to fulfil a contract, you can ask us to give you a copy of the information in a machine-readable format so that you can transfer it to another provider.
If we are processing your personal data for reasons of consent or legitimate interest, you can request that your data be erased.
You have the right to ask us to stop using your information for a period of time if you believe we are not doing so lawfully.
Finally, in some circumstances you can ask us not to reach decisions affecting you using automated processing or profiling.
To submit a request regarding your personal data by email, post or telephone, please use the contact information provided above in the Who are we section of this policy.
Your right to complain
If you have a complaint about our use of your information, we would prefer you to contact us directly in the first instance so that we can address your complaint. However, you can also contact the Information Commissioner’s Office via their website at www.ico.org.uk/concerns or write to them at:
Information Commissioner’s Office